FroZEN75's Venue Rental Use Agreement

Rent the venue now for your event, private or public. This agreement is information for buyout and venue rental, not to be confused with a VIP area reservation during the regular nightclub events.

All potential organizers must read, understand and agree to the terms below before reserving the venue. This information will serve as your contract with FroZEN75 for your reservation.

It is the organizer(s) responsibility to schedule and attend a tour of the venue before the booking or reserving the space or paying for any services provided by the venue. We recommend a planned visit to anyone interested in this venue.

Private Events:

  • Invited guest only. An event where all invite guests gain entry through a guest list or printed invitation.

  • There's not a charge by the organizer to the guest to attend the event.

Public Events:

  • An event where there is a charge to the general public to attend the event.

  • An event whereby the organizer will gain financially from the event or receive proceeds from the event.

  • A publicly promoted event where anyone is allowed to attend.

What Your Reservation Includes:

  1. All prices include access to the venue for six (6) - eight (8) hours.

  2. All prices include the use of the venue six (6) - eight (8) hours. * This includes your setup and cleanup time.

  3. Additional charges apply if you need more time to setup or have things delivery outside of the six (6) - eight (8) hours included in your reservation. *See Buy Out Services page for pricing.

  4. All prices include the use of the venue's effects, sound and lighting equipment under normal use conditions for six (6) - eight (8) hours.

  5. All prices include one (1) DJ/Producer to assist with music and effects for 2 - 4 hours. * If you don't wish to use our DJs/Producer service included in your package, then we will discount your package price by 15%.

  6. All prices include one (1) staff member to assist you with your event/party for six (6) - eight (8) hours. This staff member is not a greater or door person for your event. If needed, we can provide a Greater or Door Person for an additional charge. *See Buy Out Services page for pricing.

  7. All prices include two (2) coolers for drinks and refreshment during your event/party.

  8. All prices include two (2) long tables for food and refreshment during your event/party. *Clients can provide additional equipment, if they so wish, including seating, tables stage, props, and decorations.

  9. All prices include cleaning before, during and after your event/party.

  10. The organizer is responsible for all items brought in for his/her party or event. *Alow time at the end of your event/party for cleaning. Clean up must be completed during the organizer’s paid reserve time.

Details:

  • Clients will have access to all public areas within the venue from the start of the paid reserved time until the end of the paid reserved time. Standard six (6) - eight (8) hours for each reservation. _

  • For all private event where guest are not charged to attend, clients will be responsible for all refreshments such as food and drinks if the organizer wishes to have such goods for all expected guest.

  • For all public event where guest are charged to attend, the venue will be responsible for all refreshments and will keep all proceed from the sales of all refreshments.

Management reserves the right to negotiate a deal with the organizer/promoter whereby a percentage of the gross sales of the bar not exceeding 20% would apply towards a credit to lower the total cost of the venue rental charge. This only applies to for-profit Public Event Rental.

  • At no time will alcoholic beverages be allowed in or around the venue regardless of the use of the site.

  • At no time will tobacco product or the use of any tobacco product be allowed inside the venue.

  • At no time will any illegal substance/drugs or the use of any illegal substance/drugs be allowed in or around the venue.

  • For all public event where guest are charged to attend, the venue will take on the responsibility of providing refreshments for the guest at a charge paid for by each guest for product purchased at the bar. *The venue will keep all proceed from the sales of all refreshments sold at the bar during such an event/party.

  • The organizer must to be aware and abide by all local and state laws governing their use of the venue, particularly the curfew laws as it pertains to all teen under the age of 18.

  • The organizer is responsible for any and all damages to the venue or equipment and furnishings withing the venue during their paid reservation time.

Cost/Pricing Information:

  • Buyout charges are located on the Buy Out Services page.

  • All rates are calculated based on and Nature Of The Event, Day, Time and Assumed or Projected Number In Attendance.

  • You have the option to pay in full or make the required deposit when reserving the venue.

  • A 10% discount is automatically applied if your initial payment is in full, waving the option for a deposit.

  • A deposit of $200.00/$300.00 is required to reserve and lock in any date and time for any reservation. Deposit payments are not eligible for the 10% discount at a later date or time. **We will invoice You for the remaining balance minus your deposit.

  • Receive a 10% discount if your organization is a church, nonprofits, schools or youth based organizations. Just let us know if this applies to you and we will provide you with the discount code needed for this reduction when you are ready to make your reservation.

Payment timeline:

  • Any reservation made within two (2) weeks of the scheduled event must be paid in full to lock in the reservation. **deposit will not be accepted.
  • Any reservation made before two (2) weeks of the scheduled event date is eligible for a deposit payment to lock in the reservation.
  • All remaining balance must be paid in its entirety two (2) weeks prior to the scheduled event date or a late fee will apply to the remaining balance.

Late Fee:

  • A $50.00 late fee will apply to all reservation with a balance due past the posted the due date on each posted invoice. Cancellation Policy:

  • A full refund is available for all cancellation request made thirty (30) days before the scheduled event date.

  • Any cancellation request made within thirty (30) days but before fifteen (15) days of the scheduled event date will result in a partial refund of 70% all funds collected from the organizer.

  • Any cancellation request made within fourteen (14) days of the scheduled event date will result in a forfeiture of all funds paid by the organizer.

  • A credit of the forfeited funds will be credited to the organizer if he/she can reserve a later date within one-hundred and eighty (180) days from the cancellation notice. reason by the organizer(s). **This is a one-time courtesy and will not be repeated.

  • If an event, venue rental or buyout needs to be canceled or rescheduled by the organizer for any reason, a fee of $50 will be charged to the organizer.

All reservation matters must me made in write sent via email to info@frozen75.com. The venue must be notified by email of any changes to any scheduled reservation.**